Standard Audit File – Financial Statements

The amendment of 26 January 2018 regarding the act on the National Court Register introduced a duty, starting from 1 October 2018, to submit financial statements and other statements drafted pursuant to the Accountancy Law. Pursuant to Article 19e of the act on the National Court Register, “Submission of the documents referred to in Article 69 of the Act of 29 September 1994, Accountancy Law, shall occur through reporting via the telecommunications system provided for this purpose by the Minister of Justice.”

It must be pointed out that submission of documents via the eKRS system is the only method for submitting them to the registry court. Starting from 15 March 2018, it is not possible to submit statements as before, namely as hard copy submitted in form KRS-Z30 with the attached form KRS-ZN.
Therefore, to meet our clients’ expectations, iPCC has prepared an additional module in the application: JPK (standing for SAF).

The functionality developed by iPCC allows generation of the standard audit file – financial statements according to the required format. The financial statements data (balance sheet and income statement) are read to the Excel file from Infor M3 system or entered manually by the user. Integration of the software to generate standard audit file – financial statements (JPK SF) with the M3 system occurs via reports defined in the report generator (RGS600) with the option of saving to the database file. After saving to the file in the report generator, reports are imported to the JPK application via ODBC 32-bit interface (read only). As in the case of other standard audit files, the intermediate stage is formed by xls file with the option of editing the presented data and allowing completion of data not imported from M3 (including descriptive data). Statement approval after verification / complementation shall result in generation of respective xml files.

Application for KSeF support – directly from Infor M3

For some time now, Polish Ministry of Finance has systematically extended digitalisation of fiscal information flow, thus reducing documents circulated in hard copies. This is aimed at sealing the tax system, harmonisation of document flow among entities, and principally at facilitating the reporting processes and settlements between businesses and the state. In this spirit, on 29 October 2021, the Polish Parliament adopted an act amending the act on VAT tax and some other acts (Polish Journal of Laws 2021.2076).

The amendments include the launch of the National e-Invoice System (KSeF) as governmental platform for recording invoices and making them available in the electronic and structured form. This means implementation of a single standard for documents saved in the xml format according to e-Invoice logic structure, published in the Central Repository of Electronic Document Templates available at the ePUAP platform http://crd.gov.pl/wzor/2021/11/29/11089/.

The amendments do not impose the duty to work with the KSeF platform in 2022, but it will become mandatory in 2023. From then on, all the business entities will send sales invoices generated in their systems exclusively to that platform, and download invoices issued by their contractors therefrom.

The invoices will have to be structured and sent to the KSeF platform, where they will be verified and saved in governmental records where, according to the act, they will be kept for the period of ten years. Only such recorded invoices will be legally considered as issued. The tax duty, however, shall arise upon invoice shipment, if positively validated. In the event of structural errors, invoices must be corrected and sent again to KSeF.

While adapting Infor M3 system to support KSeF, iPCC has developed KSF100 application to proceed with the legally required actions, while offering additional functions as viewing the invoices downloaded from the platform.

The KSF100 application operates as independent software which:

• logs the user at the KSeF gateway using all methods permitted by the platform, e.g. qualified signature or token,
• monitors M3 transaction system importing the newly generated invoices,
• generates structured xml from the invoice data,
• ships documents in batches or interactively to the gateway,
• downloads statuses of documents sent, such as UPO, error codes, and other,
• downloads the allocated KSeF number,
• saves the current status and number allocated in the invoice repository,
• receives invoices issued by contractors,
• displays the view of invoices downloaded from KSeF,
• saves the xml document received in the Infor M3 database, sending it for approval acc. to workflow,
• allows invoice contents printout in the PDF format, and its further proceeding acc. to OCR or another workflow,
• opens invoice attachments from links contained in the downloaded structure.

DOWNLOAD THE LIST OF Q&A REGARDING KSeF AND THE KSF100 SOLUTION.

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Production Panel

software that was created to significantly facilitate and accelerate the process of production reporting and accounting for customers working in the Infor M3 system. More information – click the button below.

Production monitor

It is an application prepared by iPCC that allows to display on visual screens the schedule of operations planned in manufacturing orders. It is used in production sites and warehouse areas where reporting of manufacturing orders operations takes place.

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